Document Management refers to the management of documents at all stages, from their initial creation right through to storage, archiving, distribution or disposal/shredding of any office documents.

Document Management enables companies to manage their documents such as tenders, designs, proposals, manuals, reports, correspondence in a soft copy format which can later be used to search any type of stored documents.

How we do it ?

En Interactive reduces the need for expensive storage area, by enabling you to electronically store and retrieve documents in seconds. Our paperless office solution digitizes your paper files through integrated scanning, customized organizing, and extensive search capabilities. You can centralize your files and documents for easy access and collaboration, thereby improving efficiency, productivity, and workgroup flow. Also secure your files and documents through controlled user access.  

Some features and functions of our Electronic document management system (EDMS)

File Management:
Store and manage files in virtually any format such as procedures, specifications and qualification protocols in MS Word format, MS Excel spreadsheets, drawings in Autocad or Visio format, manuals in Adobe PDF format, and MS Project schedules. Seamlessly link to files on the corporate network or store them securely on our database repository.

Scanning and Capture:
Our imaging services, lets you convert paper documents into digital images. You benefit by replacing the cumbersome methods of document storage/retrieval and by having instant access to your information.

Database Management:
Create fully configurable databases to store equipment, system, or process specifications. Group databases by category. Access data entry forms via dynamic configuration-driven user menus. Create Preferred Lists for reduced data entry and standardization.

Web Links:
Link to Internet/Intranet web pages such as supplier sites, specification data sheets, or industry references.

Electronic Records & Audit Trail:
Configure objects and actions that require Audit Trail. The Audit Trail Log includes the object modified, action taken, names of associated objects, date, time, full user name, and reason for change. Stores complete copy of the database record or file modified and allows comparison with previous record.

Electronic Signatures:
Configure objects and actions that require e-signature. Define meaning of e-signatures (roles) and restrict user authority for E-signatures to specific roles. For e-signatures, the Audit Trail Log also includes full name of signer, meaning of e-signature and comments.

Full Text Search:
Perform a full text search of all objects in database using keywords and phrases.

Application Interfaces:
Import/Export data using interfaces to popular applications such as MS Excel.

Benefits of our Document Management Services:

• Organize and control any workgroup by centralizing files.
• Eliminates need for multiple copies, as documents are stored in a central location.
• Instantaneous sharing & retrieval across disparate locations.
• Efficient storage & retrieval of Information.
• Major reduction in administrative tasks & substantial cost savings.
• Reduction in storage space resulting in better utilization of space.
• Getting close to a paperless office environment.
• Find and retrieve files instantly.
• Simplify disaster planning through one-click and automated backups.