Document Management refers to the management of documents at all stages, from their initial creation right through to storage, archiving, distribution or disposal/shredding of any office documents.
Document Management enables companies to manage their documents such as tenders, designs, proposals, manuals, reports, correspondence in a soft copy format which can later be used to search any type of stored documents.
Store and manage files in virtually any format such as procedures, specifications and qualification protocols in MS Word format, MS Excel spreadsheets, drawings in Autocad or Visio format, manuals in Adobe PDF format, and MS Project schedules. Seamlessly link to files on the corporate network or store them securely on our database repository.
Scanning and Capture:
Our imaging services, lets you convert paper documents into digital images. You benefit by replacing the cumbersome methods of document storage/retrieval and by having instant access to your information.
Create fully configurable databases to store equipment, system, or process specifications. Group databases by category. Access data entry forms via dynamic configuration-driven user menus. Create Preferred Lists for reduced data entry and standardization.
Link to Internet/Intranet web pages such as supplier sites, specification data sheets, or industry references.
Electronic Records & Audit Trail:
Configure objects and actions that require Audit Trail. The Audit Trail Log includes the object modified, action taken, names of associated objects, date, time, full user name, and reason for change. Stores complete copy of the database record or file modified and allows comparison with previous record.
Configure objects and actions that require e-signature. Define meaning of e-signatures (roles) and restrict user authority for E-signatures to specific roles. For e-signatures, the Audit Trail Log also includes full name of signer, meaning of e-signature and comments.
Full Text Search:
Perform a full text search of all objects in database using keywords and phrases.
Import/Export data using interfaces to popular applications such as MS Excel.